Features

Everything You Need. Nothing You Don't.

From the first inquiry to the final delivery, fstop handles every part of your photography business. Here's everything included in your $21.99/mo.

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Inquiries Contracts Emails Dashboard Timelines Invoices Branding Form Builder Clients Booking Questionnaires Jobs Board Client Portal Automations More

Zero Data Entry

Inquiries That Populate Themselves

Connect fstop to your website's contact form and every inquiry arrives with all the details filled in. Name, email, event date, event type, message. No copy-pasting. No manual entry.

  • Works with Squarespace, Wix, ShowIt, WordPress, and any platform
  • Auto-populates client name, email, date, event type, and message
  • Instant notifications in-app and by email
  • Set up auto-responses with your pricing, booking link, or custom message
  • Pipeline view tracks every lead from new to booked
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Fstop CRM inquiries dashboard

Webhook Integration

Connect your existing website form via a simple webhook URL. No code changes needed on most platforms.

Auto-Responses

Automatically send a branded reply the moment an inquiry comes in. Include your pricing guide, availability, or booking link.

Lead Pipeline

Track every inquiry through stages: new, contacted, meeting scheduled, proposal sent, booked, or archived.

Design Once, Send Forever

Smart Contracts That Fill Themselves

Build your contract template once with smart variables. When you send it to a client, their name, date, venue, package, and every other detail fills in automatically. No rewriting. No mistakes.

  • Smart variables auto-populate client and event details
  • Create templates for weddings, portraits, events, and more
  • Clients sign on any device with legally binding e-signatures
  • Signed PDF returned to you automatically
  • Your branding, logo, fonts, and colors on every contract
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Fstop CRM smart contracts

Smart Variables

Client name, date, venue, package, price, and more. Insert them once in your template and they fill in for every client.

E-Signatures

Clients sign from their phone or computer. No third-party tools needed. The signed contract is stored and downloadable as PDF.

Reusable Templates

Create different templates for different shoot types. Wedding contract, portrait mini session, corporate event. Use them over and over.

Professional Communication

Branded Emails for Every Step of Your Workflow

Stop sending plain-text emails that look like everyone else's. Design branded email templates for bookings, reminders, gallery deliveries, and follow-ups. All sent from your own Gmail.

  • Drag-and-drop email template builder with your brand colors and fonts
  • Smart variables personalize every email with client details
  • CTA buttons linking to your website, contracts, galleries, or payment
  • Email composer for one-off branded messages
  • Sent from your Gmail so clients see your name, not ours
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Fstop CRM email templates

Email Automations

Set up automatic emails that fire when an inquiry comes in, when a contract is signed, or at custom intervals before or after the shoot.

Gmail Integration

Emails are sent directly from your Gmail account. Clients reply to you, not to a no-reply address. Full deliverability, full trust.

Template Library

Build a library of templates: inquiry response, booking confirmation, timeline delivery, gallery ready, thank you, and more.

All of This for $21.99/mo

No tiers, no feature gates, no per-user fees. Every photographer gets every feature.

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Your Business at a Glance

One Dashboard for Everything

Open fstop and immediately see what matters: new inquiries, upcoming shoots, tasks for the day, and your Google Calendar. No digging through menus.

  • New inquiries and upcoming events at a glance
  • To-do list for daily tasks and follow-ups
  • Editing queue to track projects from shot to delivered
  • Google Calendar integration with two-way sync
  • Monthly calendar view of your entire schedule
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Fstop CRM dashboard

Task Management

Add tasks, check them off, and stay on top of your day. Simple, focused, built for photographers who need a quick daily overview.

Editing Queue

Track every project's editing status. Mark shoots as delivered, in progress, or waiting. Never lose track of where you are in post-production.

Google Calendar Sync

Your shoots, meetings, and personal events all in one place. Two-way sync means changes in either place stay up to date.

Only in Fstop

Day-of Timelines With Golden Hour and Weather

No other CRM gives you this. Build shoot-day timelines that automatically include sunset, golden hour, and live weather data for the exact venue and date.

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Golden Hour

Auto-calculated for the exact venue and date. Know exactly when the light is perfect without checking a separate app.

Sunset Time

Automatic sunset data for the shoot location. Plan your schedule around the light without guessing or Googling.

Weather Forecast

Live weather data for the shoot day and location. Rain plan or not, you'll know what to expect before you show up.

Drag-and-Drop Builder

Build your shoot-day schedule with drag-and-drop blocks. Getting ready, first look, ceremony, portraits, reception. Reorder anytime.

Share With Team & Clients

Send the timeline to your second shooter, assistant, or client. Everyone stays on the same page on shoot day.

Venue-Specific Data

Enter the venue address and fstop pulls location-specific data. Different venue? Different sunset time. It's automatic.

Get Paid

Invoices, Payments, and Financial Tracking

Create branded invoices, track deposits and final payments, and see your revenue at a glance. No separate accounting tool needed.

  • Auto-populated invoices with client and package details
  • Track deposits, final payments, and outstanding balances
  • Financial dashboard with revenue charts and breakdowns
  • Per-client payment history
  • Status indicators so you always know what's due
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Fstop CRM invoices and payment tracking

Set It Up Once

Your Brand, Everywhere

Upload your logo, pick your colors, choose your fonts, and add your social links. Once. Everything you create in fstop carries your branding automatically.

  • Upload primary and secondary logos
  • Set brand colors that apply to contracts, emails, and forms
  • Choose heading and body fonts from 17+ Google Fonts
  • Add links to your website, Instagram, YouTube, Pinterest, and review page
  • One-time setup that elevates your entire client experience
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Fstop CRM branding suite

Built-In Form Builder

Design Branded Contact Forms for Your Website

Don't like your website's default form? Build a custom branded one inside fstop and embed it anywhere with a single code snippet.

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Drag-to-Reorder Fields

Arrange fields in any order. Toggle fields on or off. Customize labels and placeholder text.

Required Fields

Mark any field as required. Name and email are locked as required. Everything else is up to you.

Custom Dropdowns

Event type, package, and other select fields have fully editable dropdown options. Add or remove choices.

Brand Colors & Fonts

5 color pickers for background, text, accent, button, and asterisk. Choose from 17 Google Fonts for headings and body.

Layout Options

Single or two-column layout. Rounded, underline, or boxed field styles. Pill, rounded, or square buttons.

Copy & Embed

One click generates a self-contained HTML snippet. Paste it into Squarespace, Wix, ShowIt, WordPress, or any platform.

Your Booked Clients

Every Client, Every Detail, One Place

From the moment they book to the day you deliver, everything about each client lives in one clean view.

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Fstop CRM client management

Full Client Profiles

Event date, location, contract, payment status, and all client info at a glance.

Tabs for Everything

Documents, timeline, team, gallery, and notes — organized in one client view.

Quick Actions

Send emails, contracts, questionnaires, and invoices right from the client page.

Book It All

Sessions, Consultations, and Your Calendar in Sync

Create session types, set your availability, and let clients book on their own time.

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Fstop CRM booking and scheduling

Session Types

Mini sessions, portraits, weddings, brand shoots — each with its own duration, price, and availability.

Google Calendar Sync

Your bookings sync with Google Calendar so nothing overlaps.

Upcoming Appointments

See all upcoming sessions and consultations with client details and quick actions.

Know Before You Shoot

Send Questionnaires and Get the Details That Matter

Build custom questionnaires, send them to clients, and collect responses in one place.

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Fstop CRM questionnaires

Drag-and-Drop Builder

Headings, text fields, multiple choice, checkboxes, dropdowns, dates — build any question type.

Branded Preview

Questionnaires are branded with your business name and styled to match your identity.

Track Responses

See who's completed, who's viewed, and who still needs a nudge.

Find Work, Find Help

A Jobs Board Built for Creatives

Post gigs when you need help. Browse and apply to jobs from other photographers in your area.

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Fstop CRM jobs board

Post a Job

Need a second shooter, videographer, or assistant? Post it with pay, location, and gear requirements.

Browse Listings

Search by city, type, and keyword. View profiles, portfolios, and contact info before you hire.

Built-In Profiles

Create your shooter profile with gear, rates, and availability — no third-party apps needed.

Give Clients Their Own Space

A Branded Portal for Every Client

One link. Contract, invoice, questionnaire, timeline, and gallery — all branded with your logo and colors.

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Fstop CRM client portal

Everything in One Link

Clients access their contract, invoice, questionnaire, and timeline without back-and-forth emails.

Fully Branded

Your logo, business name, and brand colors — clients see your brand, not ours.

Self-Service

Clients sign contracts, fill out questionnaires, and view details on their own time.

Set It and Forget It

Automate Emails So You Never Miss a Follow-Up

Trigger emails when inquiries come in, contracts are signed, or at any step in your workflow.

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Fstop CRM email automations

Trigger-Based

New inquiry arrives? Auto-send your pricing guide. Contract signed? Send a booking confirmation.

Your Gmail, Your Name

Automated emails come from your connected Gmail — clients never see a generic sender.

Customizable Rules

Enable, disable, and configure each automation rule to match your workflow.

And More

Everything Else Included

Every feature below is included in your $21.99/mo. No add-ons, no upgrades.

Media Library

20 GB of storage for photos, contracts, and files. Organize and access everything right inside the platform.

Team Management

Add second shooters and team members. Assign them to shoots and keep everyone coordinated.

All Future Updates

Every feature we build from here on out is included in your plan. No upsells, no add-on pricing.

Every Feature. One Price. Built for You.

$21.99/mo. No tiers, no hidden fees. Start your free 7-day trial and see everything fstop can do for your business.

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