For Headshot Photographers
Corporate headshots, actor portfolios, LinkedIn photos, personal branding — headshot photography is high volume, fast turnaround, and reputation-driven. Fstop manages your pipeline, contracts, and invoicing so you can keep shooting instead of shuffling paperwork.
Sound Familiar?
You didn't get into headshot photography to spend more time invoicing than shooting.
You might shoot 15 headshots in a day. Each needs a contract, invoice, and follow-up — but you can't spend 30 minutes on admin per client or the math doesn't work.
Templates for contracts, invoices, and emails let you handle high volume with minimal per-client admin time.
A law firm wants 40 headshots over two days. You're coordinating with HR, managing a shot list, and billing one company for dozens of individuals.
Client profiles track the company relationship. Invoicing handles bulk corporate billing with custom line items per session type.
LinkedIn headshot clients want photos in 48 hours. Corporate clients want them by Monday. You're editing while the next batch of inquiries goes unanswered.
Email templates and quick-reply workflows keep you responsive even during your busiest editing sprints.
Actors need three looks. Real estate agents need one hero shot and five casual options. Executives need formal and approachable. Tracking preferences per client type adds up.
Client notes store shot list details and preferences so you walk into every session knowing exactly what's needed.
Half your clients pay personally via credit card on the spot. The other half are corporate bookings that need a proper invoice sent to accounting with a PO number.
Flexible invoicing handles both — quick individual invoices and detailed corporate billing with line items and payment tracking.
You're juggling basic retouching for some clients and premium retouching for others. Tracking who ordered what level of retouching and what's been delivered is a constant headache.
Client profiles and invoicing track retouching tiers per client so nothing gets missed or undercharged.
Inquiries
Headshot clients are often booking quickly — they need photos for a job application, a new role, or an upcoming audition. Speed wins. Fstop helps you respond before they find someone else.
Contracts
Usage rights, retouching scope, turnaround timelines, and cancellation terms — build contracts that work for individual clients and corporate batch bookings alike.
Finances
Whether it's a $250 LinkedIn session or a $5,000 corporate headshot day, Fstop creates professional invoices that match the client.
Booking confirmations, prep guides, delivery notifications, and corporate proposals — stop rewriting the same emails. Templates keep you fast and polished.
Your Workflow
Inquiry received
Send pricing
Sign contract
Shoot session
Deliver images
Payment received
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